The primary function of the application is to facilitate the delivery of transactions from your organization to the financial institution (FI). These transactions may enter the application in one of three ways:
When you upload a transaction file, the file remains intact and, once verified and/or authorized, is "passed through" to the FI; its contents do not appear in the transaction lists of the application. Imported transactions and manually created transactions, however, do appear in the appropriate category/subcategory list.
When you create a transaction, you enter required and optional data into the application, including recipient information, amount, account number, R/T number, schedule, addenda, and additional information you define using five custom fields. Depending on the transaction, you may need to designate whether it is a debit or credit. Each transaction must have a schedule, even if it is only one time. If you are new to creating transactions for origination, you may want to begin by entering the information on the single-edit page, which provides a form for each transaction. Once you are familiar with entering transaction data, or if you have multiple transactions to edit in a category/subcategory, you may want to use the Quick Edit mode, a spreadsheet format that allows you to work with several transactions. Both edit modes allow you to create single and split transactions; single transactions have only one destination while split transactions have multiple entries that go to different accounts and equal the total, or set, amount.
For a new transaction, you may send a prenotification (or prenote), a zero-dollar transaction that precedes the live transaction by at least six business days (or three business days after September 19, 2014) and allows you to check the destination information before sending the live transaction. If you use prenotes, you must abide by the regulations established for them. Your FI can assist you with this compliance. Prenotes are not required.
If applicable for the category, the Enter Control Amount(s) page will display when you submit transactions for verification, and/or when you access the Summary function from the transaction list page. This feature is a collection verification tool, to help ensure the accuracy of the collection. Determine and then enter the amount(s) for the group of transactions you are adding and select Continue. If the amount(s) entered do not match the actual amounts, you will either need to edit the transactions or change the control amount(s) you entered.
As you add transactions to your categories/subcategories, you may find
that not all the transactions need to be submitted for verification. You
have two options for differentiating between these transactions and the
entries that should be originated. The first method is to advance the
effective dates (beyond the range for today's origination) of the transactions
not to send, display today's
transactions from the transaction list page, and submit
those entries for verification. With the second method, you mark
the transactions not to send as inactive using Quick Edit mode, display today's transactions,
and submit that
list for verification. If you use the second method, remember to change
the status back to active as necessary.
If you are using a schedule for your transactions and need to edit the effective date, the application may assume the change is to initiate the payment ahead of the next recurring payment date. You may override the next scheduled date by verifying the correct next effective date from the Confirm Dates pop-up window (or in the Next Scheduled Effective Date column, if you are using Quick Edit mode).
If you have submitted transactions that surpass the maximum allowed submission total or daily amount limit(s) set by your FI, the application will display a notification message(s) at the top of the Transaction List page. The message(s) will detail which limit(s), maximum collection and/or daily amount, will be exceeded if verified and/or authorized (if applicable) today.
The application also provides a Mass Edit feature if you need to update all the transactions in your view with the same amount, schedule, and/or effective date. If necessary, transactions may be resubmitted, if applicable, without affecting their scheduling information.
If you wish to control the number of inactive transactions stored in your categories, you may have the system automatically remove transactions that are a certain number of days old. Each night, the application will remove any inactive transactions older than the number of days you defined.